Fall 2019 revisions are indicated in red
Any violation of these policies should be brought to the attention of the Executive Associate Dean, Academic Affairs, or the Honor Council Chairman or Secretary. Student violations are considered honor code violations which can result in suspension, dismissal, or other disciplinary action.
A student has the right to take an examination at the time for which it is scheduled and the examination shall be held at that time unless rescheduled at a time during the examination period with the consent of the Dean and all affected students. Examinations may be postponed for exceptional hardship in individual cases at the discretion of the Dean. Final exams in close proximity to one another do not constitute exceptional hardship unless: (a) the student is scheduled for two examinations beginning fewer than 24 hours apart; or (b) a student is scheduled for three examinations on three consecutive days. In the event of exceptional hardship, the student will be required to schedule the hardship exam for the next hardship exam day that would not create a hardship.
For example, a student scheduled to take an examination at 9:00 a.m. on Day 1 and 9:00 a.m. on the following day does not constitute a hardship. Hardships will ordinarily not be granted with respect to the minimum five courses (sections) with the highest enrollments for the semester. Also, the Executive Associate Dean, Academic Affairs may grant special permission for hardships not to be granted for a course due to extenuating circumstances. These are indicated in BOLD and highlighted in yellow on the Exam Schedule.
Exam Monitoring & Rules
All examinations will be monitored by the faculty member in his/her discretion or by a staff person assigned by the Dean. The monitor is the professor’s representative in the class and should be treated with the same respect and authority. Monitors for scheduled exams are present to enforce the rules set by the professors.
Please review the procedures and rules for self-scheduled exams. Failure to follow those rules – and the rules of your individual professors – could likewise result in an incident report. It is imperative that you adhere to the rules set by your professor for take-home exams and other types of assessments.
If you think there is an error, including a typographical error, that affects the nature of the examination question, please answer the question based on the most reasonable resolution of the error, state explicitly the error and your resolution in the exam answer unless the problem is with a multiple choice question. If in a multiple choice question, state the error and your resolution on the first page of the examination.
For scheduled exams, if the professors impose time limits, the monitor will make an incident report for each student who exceeds the time limits. The incident report goes to the professor and the Executive Associate Dean of Academic Affairs. When that happens, the Executive Associate Dean will investigate to see if the student indeed exceeded the time limit; and if the student did, that finding often results in a proceeding before the Honor Council. The Honor Code defines cheating, in part, as “taking advantage of a situation in derogation of stated rules.”
If you fail to follow the rules (including time limit) that your professor has imposed on the exam, that failure violates the Honor Code. The monitors assist by calling time according to the rules that your professors have filed with the Registrar’s Office, so you should immediately stop typing or writing when the monitor calls time.
If you are still in the exam room with 10 minutes left, stay in your seat, even if you are finished. The constant shuffling of students leaving during the last 10 minutes distracts the people who are working. So unless you finish before the last 10 minutes, stay in your seat until time is called.
Here’s a special application of the 10-minute rule: if you are in a scheduled exam for which there are multiple parts with a scheduled break, stay in the exam room until time is called on Part I – even if you finish early.
Exam Room Departure
When a student leaves the exam room for any reason, the student must complete a check out/check in sheet. The student must print their name, sign their name, and indicate the time out; then upon return they must indicate the time returned. It is imperative that this process is completed for each and every student who leaves the exam room each and every time! This form must be maintained by the exam monitor assigned to each and every exam room. This form must be returned to the Registrar’s Office along with the exams. The previous policy that students may not take exam materials or cell phones with them, and they must not converse with other students while out of the exam room remains in effect.
If you do finish your exam early and leave the exam room during a scheduled exam period, please go outside the building to talk to your classmates. If your exam includes a scheduled break, you’ll need to go outside the building if you’d like to talk to your classmates. The halls get too noisy for the folks who are still working.
Smart Watches and Cell Phones
No Apple or any type of Smart watches are allowed on the student’s body and in the student’s exam workspace during exams unless the exam instructions affirmatively allows access to the Internet.
Smartphones also must be stored outside of the student’s body and exam workspace during exams unless the exam instructions affirmatively allows access to the Internet.
Electronic ear buds are not permitted during exams.
If you leave and return to the exam room, do not take the cell phone with you. If you must stay in touch (imminent birth; family member in critical health, etc.), let the Registrar’s Office know; they will provide an emergency number to give to your loved one. If we get a call on that phone during your exam, we will find you.
Other Devices with on/off switches
Other than your computer, if required for your exam, do not bring any other device to the exam room. The one exception is for LL.M. students who have permission to use a hand-held language dictionary. Those devices are permitted unless an individual professor has told the Registrar’s office that he/she does not allow them for a particular exam.
Students are not permitted to bring anything into the examination room other than the materials required for the examination as specified in advance by the faculty member.
No final exams may be given or handed out to a class (take-home exams) prior to the last day of classes of any semester. Also, no hardship examination may be scheduled prior to the regularly scheduled examination.
Anonymous Grading by Exam Numbers
No later than one week prior to the examination period, an anonymous exam number will be assigned by the Registrar’s Office to each student for that exam period. Students should be sure to obtain their exam number via the law school Intranet prior to the beginning of the exam period.
Each number will be different for each student and will be confidential as no professor will have any knowledge of any student’s number. The number will be used by the student to identify his or her exam paper. The faculty member presiding over the exam shall request the students not to sign their names or otherwise identify themselves on their exams except by their exam number.
Exam Grading Policy
Anonymous Grading – All exams must be graded anonymously.
Hardship Exam Policy
Exam periods are set aside for make-up exams due to hardship during the regular examination period. All examination hardship petitions must be approved by the Executive Associate Dean, Academic Affairs (or representative). Hardship petition forms are available from the Registrar’s Office; and, after completion by the student, the petition is to be submitted to the Registrar’s Office. The petition will then be reviewed by the Executive Associate Dean, Academic Affairs (or representative) for approval. If approved, the student will be notified. The professor will be informed of the number (amount) of students who have been granted permission to hardship the exam at a particular time. The identity of these students will NOT be disclosed to the professor, but will remain anonymous according to policy. Only after a request has been completely evaluated and approved by the Executive Associate Dean, Academic Affairs (or representative) will a student be exempted from a scheduled exam. The deadline for submission of a petition will be set each semester by the Registrar.
Only where special circumstances warrant will a hardship exam be scheduled on a day other than a hardship day. Examples of special circumstances include medical emergencies or a death in the family. If special circumstances exist, it is the responsibility of the student and the professor to make other arrangements for taking the exam, which must then be approved by the Dean’s Office. The professor is responsible for administering, monitoring, and collecting “special case” hardship examinations.